Privacy Policy

We are subject to Swiss and, where applicable, international regulations. Accordingly, we observe internationally recognised principles to ensure data protection and data security. In particular, this declaration informs you about how we collect personal data that becomes available to us via the website, for what purposes it is used, to whom it may be disclosed and what your rights are in connection with the use of your personal data by us.

This privacy policy is an integral part of the AEVIS VICTORIA SA policy.

By accessing the website and using the services and products we offer, you declare that you have read this privacy policy carefully and agree to the data processing described. Any questions in connection with this data protection declaration can be sent at any time by e-mail to dataprotection@aevis.com.

If you do not agree with this statement, do not access the website or use our services and products.

Personal data is any information relating to an identified or identifiable natural or legal person, e.g. surname, first name, address, e-mail, date of birth in combination with postcode or telephone number.

The responsible party in terms of data protection legislation is AEVIS VICTORIA SA, Rue Georges-Jordil 4, 1700 Fribourg, e-mail: dataprotection@aevis.com.

AEVIS VICTORIA SA determines the purposes and means of the processing of your personal data and is therefore responsible for the processing and use of your personal data in accordance with this privacy policy. If you have any questions or concerns regarding this privacy statement or the processing of your personal data, please contact us at any time by sending an e-mail to dataprotection@aevis.com.

We collect and process personal data carefully and for the purposes described in this Privacy Policy. In accordance with applicable law, we may also use your personal data in ways other than those described in this Privacy Policy. In this case, we will provide you with specific privacy notices or communications at the time of collection and may seek your consent. We will always endeavour, as far as is reasonable, to collect information in anonymised or pseudonymised form so that we cannot identify you.

Personal data automatically transmitted via the use of the portal

AEVIS VICTORIA SA collects and stores information that your browser automatically transmits to us in «server log files» when you visit our website. The data collection is based on your will and interest to visit our website and our legitimate interests to operate the website. This may include the following data:

• Browser type and version;
• Operating systems used;
• Referrer URL (the previously visited website);
• Host name of the accessing computer;
• Date and time of the server request;
• Internet Protocol address (IP address);
• Amount of data transferred;
• Other similar data and information that serve to avert danger in the event of attacks on our IT systems.

This personal data is not merged with other personal data and is stored separately from any other personal data transmitted by the user. They are deleted by us after three months at the latest.

AEVIS VICTORIA SA uses the personal data collected automatically to fulfil the following purposes:

• enable the display, operation and functionality of the portal,
• ensure the stability and security of the system,
• to improve and protect our services,
• for statistical purposes in the event of attacks on the network infrastructure on which the website is provided.

Personal data that the user transmits to us

AEVIS VICTORIA SA collects and processes personal data that the user voluntarily transmits to us by means of an online form directly on the website, via our contact e-mail address, via any other applications linked to the portal, by telephone or in any other way. This information includes, for example, the following personal data:

• Surnames, first names, postal addresses, e-mail address, telephone number, date of birth, gender;
• Your message or your request.

The provision of this personal data is expressly on a voluntary basis. Without this personal data, however, we will not be able to provide the services requested by the user in the desired quality or at all.

AEVIS VICTORIA SA uses the personal data provided by the user to fulfil the following purposes:

• provide, maintain, protect and optimise the services and information offered,
• communicate with you and provide you with the best possible and personalised information you need from us (e.g. about our products and services),
• to offer you new services and information and, based on your profile, to suggest services and information tailored to you that may be of interest to you,
• to comply with legal or other regulatory requirements and internal regulations,
• for the establishment, exercise and/or defence of actual or potential legal claims, investigations or similar proceedings,
• for other legitimate purposes, if this processing results from the circumstances or was indicated at the time of collection.

The processing of this personal data is based on the following legal bases:

• your consent, only if it can be revoked at any time (e.g. when you sign up for our newsletter and other marketing communications),
• for the performance of a contract with you or for the intention to enter into a contract with you,
• to comply with a legal obligation (e.g. for tax reasons or for the purpose of judicial investigations or proceedings) or
• to protect our legitimate interests (e.g. protection and security of our services, systems, assets; compliance with legal, regulatory and contractual obligations; assertion, exercise or defence of legal claims; maintenance and efficient organisation of business operations; improvement and development of our services; and sale and marketing of our services).

If the processing is based on your consent or our legitimate interests, you can withdraw consent or object to this processing at any time by contacting us directly at dataprotection@aevis.com. Please note, however, that the withdrawal of your consent does not affect the lawfulness of the processing based on the consent prior to its withdrawal.

AEVIS VICTORIA SA takes the necessary measures to ensure that only our authorised personnel and auxiliary persons who have the necessary knowledge have access to your personal data in order to fulfil the purposes for which your personal data was collected.

We may disclose your personal data to the following possible categories of recipients in accordance with the purposes and legal bases of processing described above, to the extent necessary for the intended data processing:

• Service providers who process personal data on behalf of and on the instructions of AEVIS VICTORIA SA (so-called order processors, such as in the areas of IT, hosting and support).
• Customers, partners, suppliers, insurers and other business partners;
• marketing agencies, the public, including visitors to Group websites and social media;
• Industry organisations, associations and other bodies;
• Acquirers or parties interested in acquiring business units, companies or other parts of the Group;
• Courts, arbitration bodies, law enforcement agencies, regulatory authorities, lawyers and other parties in potential or actual legal proceedings where necessary to comply with the law or to establish, exercise or defend rights or legal claims.

We select our partners and order processors carefully and only with sufficient assurance that they have appropriate technical and organisational measures in place in accordance with legal requirements. Our order processors can only process personal data on documented instructions from us. They are all subject to confidentiality requirements and may only use your personal data to the extent necessary to fulfil the purpose for which your personal data was collected, unless otherwise required by law.

Personal data collected through our website is stored in Switzerland. In addition, we may transfer, store and process your personal data at data locations around the world, e.g. where our third-party providers or partners are located. Therefore, we may transfer your personal data outside the European Economic Area (EEA) if this is necessary for the data processing described in this Privacy Policy in accordance with applicable law.

When data is transferred to countries that do not ensure an adequate level of protection, we ensure adequate data protection by taking appropriate safeguards such as

• contractual guarantees (e.g. based on EU standard clauses),
• on the basis of binding corporate rules,
• the transmission of data in accordance with your express consent,
• for the conclusion or performance of a contract with you, or
• in connection with the establishment, exercise or enforcement of legal claims.

For more information about our reasonable security precautions, please contact us by email at dataprotection@aevis.com.

In principle, personal data is deleted as soon as it is no longer required to achieve the purpose for which it was collected, unless longer retention is necessary to fulfil legal obligations (e.g. retention and documentation obligations), contractual or pre-contractual obligations or justified business interests of us (e.g. to assert, exercise or defend legal claims).

On this basis, we generally process personal data in compliance with the following rules and obligations:

• The personal data automatically transmitted by you through the use of our website for the purpose of displaying, operating and ensuring the functionality of the portal will be deleted within three months.
• The personal data you provide to us in connection with the use of our services and products offered on our portal or which you otherwise provide to us via the e-mail contact address will generally be stored by us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after processing your enquiry has been completed).
• For contract-related personal data (including business records and communications), we store personal data for as long as the contractual relationship exists and thereafter for a further ten years after termination of the contractual relationship, unless (i) a shorter or longer statutory retention obligation applies in the individual case, (ii) retention is required for reasons of evidence or for another valid reason under applicable law, or (iii) deletion of the data is required earlier (e.g. because the data is no longer required or we have to delete the relevant data).

Depending on their function and purpose, the cookies we use can be divided into the following categories: Functional Cookies, Performance Cookies and Advertising Cookies. This website only uses functional cookies. These cookies serve a variety of purposes for the presentation, functionality and performance of a website and, in particular, to improve visitors’ experience and enjoyment of the website. They allow a website to remember information already provided (e.g. username, location or language selection) and provide visitors with enhanced, more personalised functionality. Functional cookies are used, for example, to remember things like your login details. These cookies cannot track your movement on other websites.

You have the option of subscribing to the Newsalert via a form. For this we usually need the following information (mandatory *):

• First name*
• Surname*
• E-mail*
• Language*
• Country*

We only use this data to inform you about news, as requested. The processing of this data is therefore necessary within the meaning of Art. 6 para. 1 lit. b GDPR for the implementation of pre-contractual measures or is in our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR.

We will not make any decision about you based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

AEVIS VICTORIA SA has implemented organisational and technical measures to maintain the security of personal data and to protect it against unauthorised or unlawful processing, accidental loss, alteration, disclosure or access.

AEVIS VICTORIA SA may use third parties as data processors to collect and process your personal data. The data processors we use will only process your personal data in accordance with our instructions and are required by law to take strict security precautions when handling personal data.

Unfortunately, the transmission of information over the Internet is not completely secure. Although we do our utmost to protect your personal data, we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk. For this reason, you are always free to submit your personal data to us by other means, e.g. by telephone or by post. Once we have received your data, we apply strict procedures and stringent security measures to prevent unauthorised access.

Please note that if you click on the link to a third party website (e.g. social media or other websites), you will be redirected to a website that we do not control and our privacy policy will no longer apply. Your browsing and interaction on another website is subject to the terms of use and privacy statements and notices of those third party websites. In addition, we cannot guarantee the accuracy or timeliness of these links.

We encourage you to carefully read the terms of use and privacy statements and notices of other websites before submitting any personal data through this website. We are not responsible or liable for the information content and data processing of such third party websites.

Our website is not intended for children and we do not knowingly collect personal data from children under the age of 16 unless we have the express consent of their parents. If we are notified or otherwise learn that personal data of a child under 16 has been improperly collected, we will take all reasonable steps to delete that personal data.

You can request information from AEVIS VICTORIA SA as to whether personal data about you is being processed, providing proof of your identity. In addition, you have the right to request the correction, destruction or restriction of personal data about yourself and to object to the processing of your personal data. Where processing is based on your consent or our legitimate interests, you may withdraw consent or object to such processing at any time by contacting us directly by email at dataprotection@aevis.com. In certain cases, you have the right to receive personal data generated by the use of online services in a structured, common and machine-readable format so that further use and transfer to any third party provider is possible.

Requests in this regard should be addressed to AEVIS VICTORIA SA via the following e-mail address: dataprotection@aevis.com. AEVIS VICTORIA SA reserves the right to limit your rights within the scope of applicable law and, for example, not to disclose comprehensive information or to delete personal data. Please note that even after a request to delete your personal data, we must retain it in whole or in part within the framework of legal and contractual retention obligations. Deletion of your personal data may result in you no longer being able to use our services.

If we reject your request or you are not satisfied with our processing, you are also entitled to lodge a complaint and appeal with the competent supervisory authority. The competent authority is the Federal Data Protection and Information Commissioner (FDPIC) in Bern (http://www.edoeb.admin.ch).

Contact

If you wish to exercise any of your rights described in this Privacy Policy or if you have any questions or concerns about it, please contact our Data Protection Officer.

AEVIS VICTORIA SA
Rue Georges-Jordil 4

1700 Fribourg
dataprotection@aevis.com

AEVIS VICTORIA SA reserves the right to adapt, supplement or otherwise change this personal data protection declaration at any time and without stating reasons. The current personal data protection statement as published on the website applies.

Version: 31 August 2023